Records Management and Retention

Iron Mountain Miami

Iron Mountain Services

To sign up for IM Connect, contact Iron Mountain Customer Support at 1-800-934-3453, or UM Records Management at records.management@miami.edu.
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Brief Reminder

IRON MOUNTAIN ACCOUNT MANAGEMENT

Use Iron Mountain Connect to manage your department's records inventory, request files on-demand, request records pickups and deliveries, and much more.

IRON MOUNTAIN ACCOUNT MANAGEMENT

Use Iron Mountain Connect to manage your department's records inventory, request files on-demand, request records pickups and deliveries, and much more.

More Details

WELCOME

The Department of Records Management & Retention administers consistent recordkeeping practices and comprehensive inventory management at the University of Miami. Records Management oversees the University's approved records storage provider, with the goal of ensuring best practices are at the core of the management of the University's records.
IRON MOUNTAIN CONNECT RECORDS MANAGEMENT BEST PRACTICES CONTACT RECORDS MANAGEMENT HIPAA COMPLIANCE SOLUTIONS ONBASE CONTENT MANAGEMENT

Brief Reminder

INVENTORY DESTRUCTION

DISPOSING OF OBSOLETE AND OUTDATED RECORDS IS ONE OF THE SMARTEST DECISIONS TO MAKE. LEARN MORE HERE.

INVENTORY DESTRUCTION

DISPOSING OF OBSOLETE AND OUTDATED RECORDS IS ONE OF THE SMARTEST DECISIONS TO MAKE. LEARN MORE HERE.

Facts and Figures about Records Storage:

$836,116

Source: University of Miami, Iron Mountain

In FY2025, the University of Miami spent over $800,000 on records storage services.

163,001

Source: University of Miami, Iron Mountain

The total number of boxes the University of Miami has in storage at Iron Mountain. The University also has over 277,000 total cubic feet of file storage at Iron Mountain.

$4.4 Million

Source: IBM.com, Cost of a Data Breach Report

The cost of the average global data breach in 2025.

Further Insights

Records Policies and Procedures

The University of Miami's Records Management Policy is intended to assist the University in properly protecting and managing the records it creates and maintains, while complying with all federal, state and local laws regarding retention and disposition of University records. Click here to view full policy.
medical records laptop

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UM Records Retention Schedule

Knowing how long to keep records in storage is a vital part of records retention and management. Having this information allows departments to more effectively manage their storage and storage costs. 
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Brief Reminder

OnBase Content Management

OnBase is a single enterprise information platform for managing content, processes and cases.

OnBase Content Management

OnBase is a single enterprise information platform for managing content, processes and cases.
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