Records Management and Retention

Iron Mountain Miami
Iron Mountain Service During COVID-19
Iron Mountain continues to review and update its service and support during the COVID-19 outbreak. 


The Department of Records Management & Retention administers consistent recordkeeping practices and comprehensive inventory management at the University of Miami. Records Management oversees the University's approved records storage provider, with the goal of ensuring best practices are at the core of the management of the University's records.

Facts and Figures about Records Storage:


Source: University of Miami, Iron Mountain

In FY2020, the University of Miami spent over $1 million on records storage services.


Source: University of Miami, Iron Mountain

The total number of boxes the University of Miami has in storage at Iron Mountain. The University also has over 80,000 linear feet of file storage at Iron Mountain.


Source:, Cost of a Data Breach Report

The cost of the average global data breach in 2021.

Records Policies and Procedures

The University of Miami's Records Management Policy is intended to assist the University in properly protecting and managing the records it creates and maintains, while complying with all federal, state and local laws regarding retention and disposition of University records. Click here to view full policy.

UM Records Retention Schedule

Knowing how long to keep records in storage is a vital part of records retention and management. Having this information allows departments to more effectively manage their storage and storage costs.